Conference Planning

Others Use Template
Planning a conference is a big task, so you want to get organized from the start. Use this template to start from a fresh start and organize your conference from start to finish.
Conference Planning
Person
Person
Administration
Plan Conference Dates
Done
Ready for Review
Changes Needed
Approved
Done
Mark
Staffing
Changes Needed
Ready for Review
Changes Needed
Approved
Done
Mark
Professional Services and Collaborators
Approved
Ready for Review
Changes Needed
Approved
Done
Mark
Conference Program 
Approved
Ready for Review
Changes Needed
Approved
Done
Mark
Speakers Fees
Ready for Review
Changes Needed
Approved
Done
Mark
Add a task
Venue & Accomodation
Venues Research (at least 5)
Ready for Review
Ready for Review
Changes Needed
Approved
Done
Lauren
Decide Venue
Ready for Review
Changes Needed
Approved
Done
Lauren
Finalise menu
Ready for Review
Ready for Review
Changes Needed
Approved
Done
Lauren
Finalise no. of booked rooms
Ready for Review
Changes Needed
Approved
Done
Lauren
Split workshops into conference rooms
Ready for Review
Changes Needed
Approved
Done
Lauren
Add a task
Speakers
Speakers and facilitators Agreements
Ready for Review
Changes Needed
Approved
Done
Dean
Book Accommodation
Ready for Review
Changes Needed
Approved
Done
Dean
Get Speakers Information
Ready for Review
Changes Needed
Approved
Done
Dean
Speakers Badges
Ready for Review
Changes Needed
Approved
Done
Dean
Book Speakers Flights
Ready for Review
Changes Needed
Approved
Done
Dean
Speakers Registration
Ready for Review
Changes Needed
Approved
Done
Dean
Add a task
Sponsorships
Sponsorship prospecting
Ready for Review
Changes Needed
Approved
Done
Sponsorship packages
Ready for Review
Changes Needed
Approved
Done
Contacting Prospects
Ready for Review
Changes Needed
Approved
Done
Final Sponsors list
Ready for Review
Changes Needed
Approved
Done
Add a task
Registrations
Registration date
Ready for Review
Changes Needed
Approved
Done
Staffing
Ready for Review
Changes Needed
Approved
Done
Registration Packs
Ready for Review
Changes Needed
Approved
Done
Pricing
Ready for Review
Changes Needed
Approved
Done
Registration process
Ready for Review
Changes Needed
Approved
Done
Add a task
Marketing
General Marketing Strategy
Ready for Review
Changes Needed
Approved
Done
Alan
Digital Strategy
Ready for Review
Changes Needed
Approved
Done
Alan
Campaign #1 - Save the date
Ready for Review
Changes Needed
Approved
Done
Alan
Campaign #2 - Super-Early-Bird Registrations are OPEN
Ready for Review
Changes Needed
Approved
Done
Campaign #3 - Early-Bird Registrations
Ready for Review
Changes Needed
Approved
Done
Campaign #4 - Time To Get Your Pass
Ready for Review
Changes Needed
Approved
Done
Campaign #5 - Closing soon
Ready for Review
Changes Needed
Approved
Done
Website LP
Ready for Review
Changes Needed
Approved
Done
Social Banners 
Ready for Review
Changes Needed
Approved
Done
Prints
Ready for Review
Changes Needed
Approved
Done
Add a task
Post Event
Thank you notes to Sponsors
Ready for Review
Changes Needed
Approved
Done
Mark
Conference Review Paper
Ready for Review
Changes Needed
Approved
Done
Mark
Finalise all financials - Prepare financial Report
Ready for Review
Changes Needed
Approved
Done
Mark
Go over survey evaluations
Ready for Review
Changes Needed
Approved
Done
Mark
Add a task

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